Screen detail and stitched detail are different
A logo that remains clear when reduced on a screen may not retain every detail in thread. Embroidery translates artwork into stitches on an actual material. Fine lines, dense small lettering and closely spaced elements need to be assessed at the intended finished size.
Provide the logo file, finished dimensions and placement together. Do not leave size to guesswork. If simplifying the artwork is an option, identify which elements may change before developing the sample.
Consider lettering and fabric together
Letter clarity involves the font, size, spacing and stitch arrangement. These are separate controls in professional embroidery software, which is one reason a single minimum letter height cannot establish suitability for every design. Wilcom’s lettering parameter guide describes these controls.
The base fabric matters too. A light or stretchy material may need a different approach from a more stable fabric. A trial on material close to the intended production fabric is more useful than approval on an unrelated cloth.
Inspect both sides of the sample
On the face, review letter shapes, outlines, color and placement. On the reverse, check finishing and comfort against the skin. Lay the garment naturally and look for unwanted puckering or distortion around the design.
Consolidate revisions into one clear list: which lettering needs enlarging, which fine details may be simplified and which colors need changing. Keep the approved stitched sample together with the matching file version so production uses the same reference.